Purchase Tracker.Net streamlines purchasing from start to finish, from the creation of a purchase order to its processing. With functions including automated approval routing, support for multiple workflows, change order support and more, it’s one of the most robust purchase order systems available.
But as we’ve brought up before, tools can only go so far. Here is a handy check list your organization can utilize to establish a bulletproof procurement system.
Improving Your Vendor Experience
Purchase Tracker.Net offers a vendor database that saves time for all users, who can select a vendor from the database with just a click, to auto-populate the purchase order form with the vendors information, including details about the vendor’s offerings, as well as providing functions for managing vendor payment.
But a vendor database is only as reliable as the vendors in it. To prevent delays, make sure that the vendor information is current. At the same time, make sure that vendors whose services are lacking are removed from the database, to spare your organization from future bad experiences.
It’s All in the Details
Purchase Tracker.Net eliminates the greatest pain of the paper process, document management and tracking. Purchase Tracker.Net forms are easy to use, utilize automated, secure approval routing, and are easily archived.
Even better, these online purchase order forms are easily searched as well. To simplify search and review, encourage users to submit purchase orders with detailed descriptions. For example, instead of submitting a purchase request for a “Dell server”, include details that will make it easier to look up using search, such as model number and what the purchase is intended for, such as “Dell PowerEdge T320 Tower Server for Phoenix office”.
Map Out Responsibilities
One of the greatest strengths of Purchase Tracker.Net is its automatic routing of purchase requests through the review and sign-off procedure, which not only accelerates the process but also establishes a level of security from unauthorized or accidental approvals.
Review your current approval structure for possible improvements. Remember, you aren’t stuck with a single approval process- Purchase Tracker.Net supports multiple workflows based on spending limits, departmental rules and roles. Make sure you have proxy approvers established within Purchase Tracker.Net, so that when designated approvers are absent, purchase requests sent to their proxies. This will spare your organizations from potential delays in procuring necessary items, without impugning on the security of the process.