Read "The Spreadsheet Commando" Bizco comic
While the paperless office may finally be here, you wouldn’t know it by looking at the trees. Paper demand hasn’t slackened, a 2012 study by The Economist found that usage had actually increased by 50% over the last 30 years. The report determined that “the average American uses the paper equivalent of almost six 40-foot (12-metre) trees a year.”
But for many organizations, paper’s time has come. The advantages of paperless systems are clear. The University of California, Berkeley, utilized several different time reporting and payroll systems across the units in its sprawling campus, then they replaced it all with a single, simple Web timesheet system. The appeal of Web based applications is calling to HR departments as well - a survey by the Society for Human Resource Management found "Expanded use of the web for delivery and utilization of HR applications on a service basis”. Considering how much easier it is to manage and search an online employee database as opposed to cabinets of employee folders, particularly for larger organizations, the move isn't at all surprising.
What are a few other things that could benefit from going paperless?
- Gantt Charts: Gantt charts are excellent reports for tracking the progress of work on a project, but with an interactive Gantt chart, you can not only review progress but also make schedule adjustments and resource updates on the fly.
- Status Reports: How much easier would projects be if all the status reports were in a central, online location where project team members, managers, sponsors and stakeholders could review them whenever they needed? Better yet, instead of going into a project meeting with copies of the latest status report for discussion, a TrackerSuite.Net user can convert a status report into a multi-slide PowerPoint presentation with the click of a button.
- Purchase Requests: Procurement is a vital cycle in any organization, but how often does it get delayed due to misfiled or lost purchase requests, not to mention purchase requests dropped in the inbox of absent approvers. Using TrackerSuite.Net, users can submit purchase requests that are automatically delivered to designated approvers (or proxy approvers) on submission.
- Expense Reports: On a business trip? What if you didn’t have to wait to get in the office to file your expense report? Using TrackerSuite.Net, you can even attach scans or photos of your receipts and attach them to a Web based expense report form, which is automatically routed through the approval process on submission.